Keenai Privacy and Cookies Policy

Last Revised: November 14, 2016

Ricoh Innovations Corporation (“RIC“, “we”, “us”, and “our”) is committed to protecting your privacy and ensuring you have a positive experience on our Keenai website located at www.keenai.com our mobile application (“Application”), and our widgets (collectively, the “Site”) and in using our Keenai services (collectively “Services“).  This Privacy Policy outlines our Personal Information (as defined below) handling practices for both online and offline data. If you give us Personal Information, we will treat it according to this Privacy Policy. This Privacy Policy may be updated from time to time and our Site will indicate when the Privacy Policy has been updated by changing the “Last Revised” date above. You may access the current version at any time by clicking on the “Privacy Policy” link at the footer on our Site.

Collection of your Personal Information

Described below are situations in which Personal Information is collected and the purposes for which it is collected. “Personal Information” is any information that can be used to identify an individual, and may include, name, email address, postal or other physical address, credit or debit card number, information generated from use of our Site and Services, and other information required to provide our Site and Services, deliver our Site and Services, or carry out a transaction you have requested. Personal Information may also include Content (as defined below). Some of the reasons we collect your Personal Information may include:

  • account registration
  • use of certain features of our Site and Services
  • generating reports based on information collected from use of our Site and Services
  • requesting service and support for our Site and Services and providing such support
  • placing transactions or orders
  • participating in an online survey
  • submitting an entry for a sweepstakes or other promotion
  • billing and collecting payments for our Site and Services
  • participating in discussion groups or communities
  • registering for membership programs or newsletter subscriptions
  • customizing the advertising and content you see

When you access your RIC account and utilize our Site and Services, RIC automatically records certain information about your use, such as account activity, data displayed or clicked on, and other information including browser type, IP address, date and time of access, cookie ID, and referrer URL. Some of this information collected, such as Internet Protocol (“IP”) address and the contents of certain cookies, may include Personal Information.

Automated Collection of Information

Analytics information:

We use third-party analytics tools to help us measure traffic and usage trends for our Site and Services. These tools collect information sent by your device or our Site and Services, including the web pages you visit, add-ons, and other information that assists us in improving the Site and Services. We collect and use this analytics information with analytics information from other Users so that it cannot reasonably be used to identify any particular individual User.

We use Google Analytics for analytics purposes. Google Analytics uses its own cookies. It is only used to improve how our Site works. You can find out more information about Google Analytics cookies here:  https://developers.google.com/analytics/resources/concepts/gaConceptsCookies

You can find out more about how Google protects your information here: www.google.com/analytics/learn/privacy.html

For users in the EU, you can prevent the use of Google Analytics relating to your use of our Site by downloading and installing the browser plugin available via this link: http://tools.google.com/dlpage/gaoptout?hl=en-GB

Log file information:

Log file information is automatically reported by your browser each time you make a request to access (i.e., visit) a web page or app. It can also be provided when the content of the webpage or app is downloaded to your browser or device.

When you use our Site, our servers automatically record certain log file information, including your web request, IP address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Site, domain names, landing pages, pages viewed, and other such information. We may also collect similar information from emails sent to our Users which then help us track which emails are opened and which links are clicked by recipients. The information allows for more accurate reporting and improvement of the Site and Services.

Device Identifiers:

When you use a mobile device like a tablet or phone to access our Site, we may access, collect, monitor, store on your device, and/or remotely store one or more “Device Identifiers.” Device Identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A Device Identifier may be data stored in connection with the device hardware, data stored in connection with the device’s operating system or other software, or data sent to the device by the Site.

A Device Identifier may deliver information to us or to a third party partner about how you browse and use the Site and may help us or others provide reports or personalized content and ads. Some features of the Site and Services may not function properly if use or availability of Device Identifiers is impaired or disabled.

Metadata:

“Metadata” is technical data that is associated with Content. For example, Metadata can describe how, when and by whom a piece of Content was collected and how that content is formatted.

Users can add or may have Metadata added to their Content (e.g., to mark keywords when you post a photo), geotag (e.g., to mark your location to a photo), comments or other data. This makes your Content more searchable by others and more interactive. If you geotag your photo or tag your photo using other’s APIs then, your latitude and longitude will be stored with the photo and searchable (e.g., through a location or map feature) if your photo is made public by you.

Cookies:

Like many Sites, we use technologies, such as cookies and web beacons, which allow us to make your visit to our Site easier, more efficient and more valuable by providing you with a customized experience and recognizing you when you return.

What are cookies?

Cookies are small pieces of information that are issued to your computer when you visit a website and which store and occasionally track information about your use of a website. A number of cookies used by the Site last only for the duration of your web session and expire when you close your browser. Other cookies are used for a longer duration, where for example, we are required to remember your login details for when you next return to the Site.

The cookies we use are explained below and based on the International Chamber of Commerce guide for cookie categories.

Category 1: Strictly Necessary Cookies

These cookies are essential in order to enable you to move around our Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for, like shopping baskets or e-billing, cannot be provided.

Category 2: Performance Cookies

These cookies collect information about how visitors use our Site, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how our Site works.

Category 3: Functionality Cookies

These cookies allow our Site to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. They may also be used to provide services you have asked for. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Category 4: Targeting or Advertising Cookies

These cookies are used to deliver advertisements more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaigns. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organizations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organization.

The essential features of the Site require strictly necessary cookies to allow the Site to function in the correct manner and to allow you to move around the Site and use its features. RIC’s strictly necessary cookies can also identify you as being logged in to the Site and to ensure that you are able to connect to secure areas of the Site. If you choose not to accept these cookies, you will be unable to use the Services.

Cookies of this nature which are used on the Site only collect information by reference to the IP address that you are using. This information is used to inform you of products and/or services which may be of interest to you. These cookies may also provide advertising agencies with information on your visit so that they can present you with advertisements which may be of interest to you. For more information about this type of interest-based advertising, and about how to turn this feature off please visit www.youronlinechoices.com or http://www.youronlinechoices.com/uk/your-ad-choices if you are based in the EU.

Some of the cookies used by the Site are served by us, and some are served by third parties who are delivering services on our behalf.

A cookie cannot read Personal Information off your hard disk or read cookie files created by other sites; indeed, the only Personal Information a cookie can contain is information you supply yourself. Accepting the cookies used on our Site may give us access to information about your browsing behavior, which we may use to personalize your experience and track user traffic patterns, and to merge this info when you register. We do this in order to determine the usefulness of our Site information to our users and to see how effective our navigational structure is in helping users reach that information.

Web beacons or Pixel Tags

In addition, RIC uses web beacons (also known as Pixel Tags) in conjunction with cookies to understand user behavior. Web beacons are simply a convenient way of gathering basic statistics and managing cookies, and do not give away any extra information from your computer. Turning off your browser’s cookies will prevent web beacons from tracking your specific activity.

Disabling Cookies

You can refuse to set cookies by changing your browser settings. More information about cookies and how to block cookies is available from www.allaboutcookies.org Please note however, that by blocking or deleting cookies you may not be able to take full advantage of the Site.

In addition to cookies, tracking Gifs may be set by RIC or third parties in respect of your use of the Site. Tracking Gifs are small image files within the content of the Site or the body of RIC marketing e-mails or newsletters so that RIC or third parties can understand which parts of the Site are visited or whether particular content is of interest.

RIC is continually striving to develop improved ways of managing your cookie preferences. As new technologies and solutions emerge, this Cookies Policy may be updated to reflect any such advances in technology and preference management tools.

How we Respond to “Do Not Track” Signals

We do not currently recognize automated browser signals regarding tracking mechanisms, which may include “Do Not Track” instructions. For more information on Do Not Track please visit http://www.allaboutdnt.org/.

Flash Technology

We may also use Flash cookies (which are also known as Flash LSOs) on our Site to collect and store information about your use of our Site. Unlike other cookies, Flash cookies cannot be removed or rejected via your browser settings. If you do not want Flash cookies stored on your computer or mobile device, you can adjust the settings of your Flash player to block Flash LSO storage using the tools contained in the Website Storage Settings Panel at https://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager07.html  You can also control Flash LSOs by going to the Global Storage Settings Panel at https://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager03.html  and following the instructions. Please note that setting the Flash Player to restrict or limit acceptance of Flash LSOs may reduce or impede the functionality of some Flash applications, including, potentially, Flash applications used in connection with our Site.

Uses of your Personal Information

We will use your Personal Information only in accordance with this Privacy Policy. Some of the ways we may use your Personal Information include:

  • To process your orders and provide the Site and Services that you have ordered or obtained.
  • To provide reports based on information collected from use of our Site and Services.
  • With your consent, to keep you up to date on the latest product announcements, software updates, software upgrades, system enhancements, special offers, and other information, provided that you can edit your marketing preferences at any time as described below.
  • To provide support and assistance for our Site and Services.
  • To provide the ability to create personal profile areas and view protected content.
  • To provide the ability to contact you, and provide you with shipping and billing information.
  • To provide customer feedback and support.
  • To provide and administer contests, sweepstakes or other marketing or promotional activities.
  • To conduct questionnaires and surveys in order to provide better services to our customers and end users. Your completion of any questionnaires is voluntary.
  • To support recruitment inquiries.
  • To understand more about you, so we can personalize newsletters and websites to your preferences. For example, allowing you the opportunity to request specific information on services that may be of interest.
  • To provide information, at your request, to another individual such as a friend, family member or co-worker.
  • To comply with applicable laws, lawful requests and legal process, including to respond to requests from public and government authorities.
  • To protect our rights, privacy, safety or property, and/or that of you or others.
  • To enforce this Privacy Policy
  • To meet contract obligations.

Content

If you transfer photos, videos and related EXIF data (collectively, “Content“) directly between WiFi cards and cameras and other supported devices, which may include computers, smartphones, or tablets, RIC does not transfer such Content to, or store such Content on, RIC servers. However, when you use many other features of the Site and Services, such as synchronization, storage, sharing, and other services we may offer now or in the future, that use often can involve transferring Content to and storing Content on RIC servers for access by you and others authorized by you.

RIC handles your Content the same as other Personal Information described in this Privacy Policy.

Feedback

If you provide feedback to us, we may use and disclose such feedback on our Site. We will collect any information contained in such feedback and will treat the Personal Information in it in accordance with this Policy. Please do not include any confidential information in feedback.

Accessing and updating your Personal Information

If you allow us to access your Content or other Personal Information, which you have stored in third party products and services, you will need to manage that Personal Information through your third party accounts. We do not have the ability to modify or delete your Personal Information stored in third party products and services.

If you believe RIC is in possession of your Personal Information that you want modified or deleted, you may make changes or delete your account at your discretion, directly through our Site or you may send an email request to privacy@keenai.com. For your protection, we may only implement requests with respect to the Personal Information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. Please note that we will make commercially reasonable efforts to honor your request.

Retention

Please note that we may need to retain some Personal Information for the period of time necessary for legal proceedings, legal requirements or for settling your account.  We will only retain your personal information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Unsubscribing and Opting Out

You may unsubscribe from our promotional emails by clicking the “unsubscribe” link at the bottom of any of our promotional emails, or by sending a letter to:

Ricoh Innovations Corporation

Attn: Privacy Officer

10050 North Wolfe Road,

Suite SW2-260,

Cupertino, CA 95014

Despite your indicated e-mail preferences, we may send you service-related communications, including notices of any updates to this Privacy Policy.

From time to time RIC will merchandise its Services with the use of Internet-based advertising companies. These companies will use cookies and other information (but not including your name, address, email address, or telephone number) about your visits to this and other websites in order to provide advertisements for products and services (including those of third parties) which may be of interest to you. If you wish to learn more about these forms of marketing on (or with respect to your use of) the Site, please visit the following link: www.networkadvertising.org/choices/

Application

You can stop all collection of information by the Application by uninstalling the Application.  You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network.  

Non-personal/anonymous information collection

In some instances, RIC may collect aggregate or demographic information through cookies, web logs, and web beacons. This information is used to better understand and improve the usability, performance, and effectiveness of the Site. Please read the “Cookies” section below for more information.

In addition, by using some of our Services, anonymous network information may be transmitted back to us such as product usage information. This information is transmitted back to us so we can determine how users are interacting with our Site and Services, to assist us with improving our Site and Services, and to correct any problems that may occur.

Sensitive personal information

If you send or disclose any sensitive personal information to us, (e.g., social security number, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership), you consent to our processing and use of such sensitive personal information as strictly necessary for providing the Services (for example to administer rewards program or other promotions) in accordance with this Policy. If you do not consent to our processing and use of such sensitive personal information, you must not submit such Content (including photographs) to the Site or Application.

Sharing your personal information

We do not sell or rent your Personal Information to third parties for their direct marketing purposes unless you have granted us permission to do so.

We may share your Personal Information within RIC, including with our parent company, subsidiaries, joint ventures, or other companies under a common control (“Affiliates”), in which case we will require our Affiliates to honor this Privacy Policy.   

We may also share your Personal Information with our third party service providers for purposes of managing your accounts, providing services, or assisting in transactions, including processing orders, processing credit card transactions, hosting websites, storing Content, and providing customer support. We only provide these third parties with Personal Information that is necessary to provide or complete the requested transaction, and the third parties are not permitted to use your Personal Information except for limited purpose of providing and completing the requested transaction.

If you use sharing features of our Services, we will share your Personal Information as needed to perform the sharing functions you request. But we don’t have any control over what the people, services, or third-party websites you’ve shared with do with your Personal Information after that.

We may respond to subpoenas, court orders, or legal process by disclosing your Personal Information and other related information, if necessary. We also may choose to establish or exercise our legal rights or defend against legal claims.

We may collect and possibly share Personal Information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of RIC’s Terms and Conditions, or as otherwise required by law.

We may share some or all of your Personal Information in connection with or during negotiation of any merger, financing, acquisition or dissolution transaction or proceeding involving sale, transfer, divestiture, or disclosure of all or a portion of our business or assets.  In the event of an insolvency, bankruptcy, or receivership, Personal Information may also be transferred as a business asset. If another company acquires our company, business, or assets, that company will possess the Personal Information collected by us and will assume the rights and obligations regarding your Personal Information as described in this Privacy Policy.

We will ask for your consent before we use or share your information for any purpose other than the reason you provided it or as otherwise provided by this Privacy Policy. In order to let us know your preferences, we will require an action on your part, such as checking the appropriate option, to indicate your consent.

Security of your Personal Information

RIC is committed to protecting the Personal Information you share with us. We utilize a combination of industry-standard security technologies, procedures, and organizational measures to help protect your Personal Information from unauthorized access, use or disclosure.

While we strive to protect your Personal Information, we cannot ensure the security of the information you transmit over the Internet. We recommend you to take every precaution in protecting your Personal Information when you are on the Internet. For example, do not use the same password for multiple web sites, change your passwords often, use a combination of letters and numbers when creating passwords, and make sure you use a secure browser.

Linked websites and third party services

Our Site and Services may provide links to other third-party websites and services, which are outside our control and not covered by this Privacy Policy. We encourage you to review the privacy policies posted on these (and all) sites you visit or services you use.

Children’s privacy

RIC does not knowingly collect Personal Information from children under the age of 13. If we learn that we have collected Personal Information on a child under the age of 13, we will attempt to delete that information as soon as possible. If you believe that we might have any Personal Information from a child under 13, please contact us at privacy@keenai.com.  

Consent to Transfer, Processing and Storage of Personal Information

RIC processes Personal Information on servers in the United States and other countries. In some cases, RIC may process or store your Personal Information on a server outside your own country, where laws regarding processing of Personal Information may be less stringent than the laws in your country. By providing your Personal Information you understand and consent to such transfer, processing and storage of Personal Information.

Questions or comments?

Should you have any privacy-related questions or comments related to this Privacy Policy, please send an email to privacy@keenai.com.

Policy updates

RIC may amend this Privacy Policy from time to time, and at any time. Changes to the Privacy Policy will be communicated to you in the text of this Privacy Policy, via email, regular mail or postings on the Site.

Your continued use of the Site or Services after any change will signify and confirm your assent to those changes.